Terms and Conditions
Terms of use for easybook.studio
Last updated: January 1, 2026
Introduction
Welcome to easybook.studio. These Terms and Conditions govern the use of our platform for managing classes, bookings and payments for studio owners. By registering and using our service, you agree to these terms.
Definitions
Platform: The software and services of easybook.studio.
Tenant/Studio Owner: Commercial users who use the platform to manage their studio.
End User/Class Participant: Persons who book classes through the platform.
Service: All functions and services provided by easybook.studio.
Service Description
easybook.studio provides a cloud-based platform for studio owners (e.g. yoga studios, fitness centers) to manage events, classes, bookings and payments. The platform enables end users to book classes and make payments. We provide the technical infrastructure and process payments via Stripe.
User Obligations
You agree to: Provide truthful information during registration. Keep your access credentials confidential. Use the platform only for lawful purposes. Not upload content that violates applicable law. Respect copyrights and third-party rights. Notify us immediately of unauthorized access.
Prohibited Uses
The following actions are prohibited: Illegal activities of any kind. Sending spam or unsolicited advertising. Uploading malware or harmful code. Identity theft or fraud. Violation of third-party rights. Resale or subletting of platform access. Circumvention of security measures. Violation of applicable laws and regulations.
Payment Terms
Subscription fees:
- Free: €0/month (25 users, 1 studio, 1 team member, cash only)
- Basic: €2.50/month (early adopter discount, regular €10) - 500 users, 1 studio, 10 team members
- Growing: €5.00/month (early adopter discount, regular €25) - 1000 users, 1 studio, 100 team members
- Business: €13.00/month (early adopter discount, regular €49) - unlimited users and team members, 1 studio
Payment methods: Credit card, PayPal, SEPA direct debit.
Billing cycle: Monthly.
Free trial period: 30 days without payment obligation.
Stripe fees: Payment fees for end user transactions are automatically deducted from payouts to studio owners. Details on Stripe fees can be found at stripe.com/pricing.
PayPal subscriptions: Customers who pay a studio via PayPal can cancel their subscription at any time directly from their PayPal account. PayPal does not support minimum commitment terms or notice periods, and easybook.studio cannot technically prevent such cancellations. Enforcing any minimum term or notice period agreed with an end customer is the responsibility of the respective studio, including reflecting it in the studio's own customer terms.
Small business regulation: In accordance with §19 UStG, no VAT is shown.
Refund Policy
Free trial period: No costs are incurred during the 30-day trial period.
After the trial period: Refunds for periods already paid are not possible. Cancellations take effect at the end of the current billing period.
Right of withdrawal: The statutory 14-day right of withdrawal applies. If you use the free trial period, the refund obligation expires after the withdrawal period.
Intellectual Property
Platform rights: All rights to the software, design and easybook.studio brand remain with us.
Studio owner content: Studio owners retain all rights to their uploaded content (class descriptions, images, etc.).
License to us: Studio owners grant easybook.studio a non-exclusive license to display, process and store their content for the purpose of providing the service.
Data Protection and Data Processing
Data protection: The processing of personal data is carried out in accordance with our privacy policy and GDPR.
Data processing: For the processing of end user data by studio owners: The studio owner is the controller within the meaning of GDPR for the data of their class participants. easybook.studio acts as a processor in accordance with Art. 28 GDPR.
Data Processing Agreement (DPA): A DPA is concluded when using the platform.
We commit to:
- Process data only according to the studio owner's instructions
- Take appropriate technical and organizational measures for data protection
- Use subcontractors (Stripe, Supabase, etc.) only with Standard Contractual Clauses
- Support studio owners in fulfilling their GDPR obligations
- Delete or return data after the end of the contract
Limitation of Liability
Liability for intent and gross negligence: We are fully liable for damages resulting from injury to life, body or health, as well as for intent and gross negligence.
Liability for slight negligence: In case of slight negligence, we are only liable for breach of essential contractual obligations. Liability is limited to the typically foreseeable damage, maximum to the amount of subscription fees paid in the last 12 months.
Availability: We strive for 99% availability but do not provide a guarantee.
Payment disputes: Stripe is responsible for payment processing. Disputes must be resolved directly with Stripe.
Termination
Termination by studio owner: You can cancel your subscription at any time through your account. The cancellation takes effect at the end of the current billing period.
Termination by us: We can terminate the contract with 30 days' notice. In case of violations of these terms, we can block access without notice.
Consequences of termination: After the end of the contract, your data will be deleted in accordance with our privacy policy (90 days after the end of the contract, unless retention obligations exist).
Governing Law and Jurisdiction
Governing law: The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods.
Jurisdiction: For disputes with businesses, the place of jurisdiction is Jena. For consumers, the statutory place of jurisdiction applies.
Dispute resolution: We are not obliged and not willing to participate in dispute resolution proceedings before a consumer arbitration board.
Changes to Terms
We reserve the right to change these terms. Changes will be communicated to you by email at least 30 days before they take effect. If you do not object within 30 days, the new terms are deemed accepted. In case of objection, the contractual relationship ends when the new terms take effect.
Data Processing Agreement (DPA)
This Data Processing Agreement regulates the processing of personal data of end users by easybook.studio on behalf of studio owners in accordance with Art. 28 GDPR.
Subject and duration: Processing of end user data for booking and payment processing for the duration of the contractual relationship.
Type and purpose: Storage and management of booking data, payment processing via Stripe, email communication on behalf of the studio owner.
Categories of data subjects: Class participants of studio owners.
Categories of personal data: Name, email, phone, booking history, payment data.
Technical and organizational measures: SSL/TLS encryption, access control, EU hosting, regular backups, security updates.
Subprocessors: Stripe (payments), Supabase (database), Cloudflare/Google Cloud (hosting), Resend (email) - all with Standard Contractual Clauses.
Obligations of the studio owner: Ensure lawfulness of data processing, inform end users about data processing, ensure data subject rights.
Contact
If you have questions about these terms, contact us at: contact@easybook.studio